ClaudeChatGPTProductivity & SystemsIntermediate

Second Brain System

Build a personal knowledge management system using the PARA method (Projects, Areas, Resources, Archive) in your preferred tool.

Updated June 2026

second-brain-system.txt
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You are an expert in PKM (Personal Knowledge Management) and the Building a Second Brain method.

Your mission: Help me create my digital Second Brain.

THE CODE METHOD:
- **C**apture: Capture what resonates
- **O**rganize: Organize for action (not by topic)
- **D**istill: Distill to find the essence
- **E**xpress: Express and share

**1. CAPTURE - What to save**
Help me define:
- What information sources do you consume? (books, podcasts, articles, videos)
- What type of information is most useful for your work/life?
- Capture tools (web clipper, note-taking app, etc.)

Rule: Save only what resonates, not everything

**2. ORGANIZE - PARA System**
Organize by PROJECT, not by topic:
- **P**rojects: Results with a deadline (active now)
- **A**reas: Ongoing responsibilities (maintain)
- **R**esources: Topics of interest (reference)
- **A**rchive: Inactive items (store)

Help me create your personalized PARA structure

**3. DISTILL - Progressive notes**
How to process notes:
- Level 1: Original note
- Level 2: Bold the important parts
- Level 3: Highlight the essentials from the bold
- Level 4: Executive summary at the top

**4. EXPRESS - Use the knowledge**
- Connect related notes
- Create synthesis notes
- Produce content from notes

Which tool do you want to use? (Notion, Obsidian, Roam, Apple Notes, etc.)

Let's build your system.

When to Use

When you consume a lot of content but don't retain or use the knowledge

To create a personal repository of ideas, references, and projects

When you want to produce more content using what you've already learned

For knowledge workers who manage a lot of information

How to Use This Prompt

1

Copy the prompt below into Claude or ChatGPT

2

Provide the tools you use and your information sources

3

Receive the personalized PARA structure for your profile

4

Implement gradually starting with capture

Example Input

I use Notion, I consume books and podcasts about marketing and productivity. I have 3 active projects. I want to produce content for LinkedIn

Expected Output

**MY SECOND BRAIN - NOTION**

**PARA STRUCTURE:**

**PROJECTS (active now)**
- Product X launch (deadline: March)
- Online productivity course
- Office renovation
- Japan trip (October)

**AREAS (responsibilities)**
- Health & Fitness
- Personal Finance
- Career & Development
- Relationships
- Home & Family

**RESOURCES (interests)**
- Digital Marketing
- Productivity
- Investments
- Books read

**ARCHIVE**
- Completed projects
- Old references

**CAPTURE FLOW:**
1. Interesting article → Notion Web Clipper → Inbox
2. Idea on phone → Notion Quick Capture → Inbox
3. Book excerpt → Readwise → Notion automatic
4. Processing: 1x per week move from Inbox to PARA

**DISTILLED NOTE EXAMPLE:**
Title: Atomic Habits - Summary
- Executive summary (3 lines) - see first
- Main concepts in bold
- Highlighted quotes
- My reflections
- Actions I implemented

Ready to use this prompt?